Data guides
Google Shared Drives: see how much data you have, then export it.
Pick a system to see two things: how to check how much data is in it, and how to export a copy. No form, no sign-in.
Google Shared Drives
Files & documents
How to see how much data is in Google Shared Drives
- Sign in to the Google Admin console (admin.google.com) as an admin with the Storage administrator privilege
- Open Menu → Storage
- Under Shared drives using the most storage, click View all shared drives
- Note the storage used by each shared drive and add them up
Shared drive storage counts toward the organization's Workspace total, so skip this if you already entered that total.
Google Shared Drives’s official instructions
How to get a copy of your Google Shared Drives data
- Sign in to admin.google.com as a super administrator
- Open Menu → Data → Data import & export → Data export
- Click Set up new export and choose Export all user data for the entire organization (this includes shared drives)
- Click Start export and wait (usually about 72 hours, up to 14 days)
- Click the export's name, then Actions → View Archive, and download within 60 days
An administrator can export shared drives with Google Workspace Data Export or Google Vault.
Shared drives are separate from My Drive. Count both, but do not count the same files twice.
These instructions are written by DataFrenzy from each vendor’s public help pages. Menu names can vary by plan and change over time; the official link on each guide is the final word. Screenshots come from each vendor’s own help pages and videos or, where noted, from third-party tutorials credited under the image; dashed outlines are illustrations, not screenshots. Looking up a size or preparing an export never sends anything to DataFrenzy.