Data guides
HighLevel: see how much data you have, then export it.
Pick a system to see two things: how to check how much data is in it, and how to export a copy. No form, no sign-in.
HighLevel
CRM & sales
How to see how much data is in HighLevel
- Sign in to the HighLevel sub-account and open Media Storage
- Click the three-dot (⋮) menu and select Storage
- In the Media Usage window, note the total storage shown on the color-coded bar
- Click a module (Media Library, Conversations, Memberships, Contacts, Calendar) to see its usage by file type
Record the total storage for each sub-account separately; it covers stored files, so contact and other record data must be counted by export.
HighLevel’s official instructions
How to get a copy of your HighLevel data
- Sign in as an admin and open the sub-account
- Go to Contacts → Smart Lists
- Tick the box beside the filter fields and choose Select All Contacts
- Click More → Export and confirm
- Open Contacts → Bulk Actions and download the completed CSV
In each sub-account, admins go to Contacts → Smart Lists, select all contacts, and click More → Export. The CSV appears under Contacts → Bulk Actions.
Exports leave out automation history such as past emails and SMS logs, and keep only the latest note, cut to 255 characters. Files stay available for 30 days.
These instructions are written by DataFrenzy from each vendor’s public help pages. Menu names can vary by plan and change over time; the official link on each guide is the final word. Screenshots come from each vendor’s own help pages and videos or, where noted, from third-party tutorials credited under the image; dashed outlines are illustrations, not screenshots. Looking up a size or preparing an export never sends anything to DataFrenzy.