Data guides
Notion: see how much data you have, then export it.
Pick a system to see two things: how to check how much data is in it, and how to export a copy. No form, no sign-in.
Notion
Files & documents
How to see how much data is in Notion
- In Notion on desktop or web, open Settings in the sidebar, then select General
- Select Export all workspace content and choose HTML, Markdown or CSV
- Open the email from Notion and download the export within 7 days
- Note the size of the downloaded file
Record the archive size; it includes uploaded files but excludes pages you cannot access, such as other members' private pages.
Notion’s official instructions
How to get a copy of your Notion data
- As a workspace owner, open Notion on desktop or web and click Settings in the sidebar
- Under Workspace, select General
- Click Export all workspace content
- Wait for Notion's email (can take up to 30 hours)
- Click the download link in the email within 7 days
Workspace owners can export the entire workspace from Settings → Export content (HTML, Markdown, or PDF).
Exports include pages and attached files; database views and permissions are not preserved.
These instructions are written by DataFrenzy from each vendor’s public help pages. Menu names can vary by plan and change over time; the official link on each guide is the final word. Screenshots come from each vendor’s own help pages and videos or, where noted, from third-party tutorials credited under the image; dashed outlines are illustrations, not screenshots. Looking up a size or preparing an export never sends anything to DataFrenzy.