Data guides
Outreach: see how much data you have, then export it.
Pick a system to see two things: how to check how much data is in it, and how to export a copy. No form, no sign-in.
Outreach
CRM & sales
How to see how much data is in Outreach
- Sign in to Outreach
- Open Prospects in list view with no filters
- Note the total count at the lower right
- Repeat for Accounts
Outreach shows no storage figure; record prospect and account counts, and note totals over two million show as 2M+.
Outreach’s official instructions
How to get a copy of your Outreach data
- Click the Prospects icon in the left sidebar
- Select the prospects to export
- Click the More Options (…) icon and choose Export
- Pick Email CSV for large sets, or Download now for up to 200
- For a full account export, have an admin submit a One-off Data Export Request ticket
Go to Prospects, select records, and choose … → Export to get a CSV. For a full export, an Outreach admin can file a One-off Data Export Request ticket in the Support Portal. That export comes as compressed JSON.
Direct downloads are limited to 200 prospects, and email CSVs to 100K. The one-off full export takes about a month and its link lasts only 12 hours.
These instructions are written by DataFrenzy from each vendor’s public help pages. Menu names can vary by plan and change over time; the official link on each guide is the final word. Screenshots come from each vendor’s own help pages and videos or, where noted, from third-party tutorials credited under the image; dashed outlines are illustrations, not screenshots. Looking up a size or preparing an export never sends anything to DataFrenzy.